Dec. 14, 2011 Southeast Mich. Regional Transportation Ops Planning Subcommittee meeting minutes

Date: December 14, 2011 HRC Job No. 20060304.22
Time: 2:00 PM
Meeting Held: AAA Michigan Headquarters, Dearborn, Michigan

Present:                   Representing               Phone No.             E-Mail
Oladayo Akinyemi        MDOT MITSC                 (313) 256-9800    AkinyemiO@michigan.gov
Marcia Wright             AAA Michigan                  (313) 336-1609    mcwright@aaamichigan.com
Tom Bruff                   SEMCOG                         (313) 324-3340    bruff@semcog.org
Phil Wagner                Board-Up                         (734) 476-2360    pwwagner@charter.net
Sgt. Craig                   Shackelford Bl. Twp. PD (248) 433-7749    cschackelford@bloomfieldtwp.com
Sarah Gill                   MDOT MITS Center          (248) 867-6841    gills@michigan.gov
Richard Beaubien       HRC                                (248) 454-6381    dbeaubien@hrc-engr.com

Review of Goals and Objectives for Blueprint for Action
At the Coordinating Committee meeting of October 28, 2011, the goals for Regional Transportation Operations and Traffic Incident Management were reviewed and suggestions for action items for the coming year were made by the committee members.

Tom Bruff, from SEMCOG, will add the new action items to the Blueprint for Action and discuss the next steps for regional transportation operations activities at the January 20, 2012 Coordinating Committee meeting.

Program for Partnering Workshop-March 15, 2012
Committee members discussed the program items for the Partnering Workshop on March 15, 2012 and decided that the best practices for each of the responding agencies should be emphasized as part of this workshop.  Marcia Wright, from AAA Michigan, will invite Bill George of the Michigan Towing Association to provide some insights on the tow operator's role in traffic incident management.

The program should also include best practices used by local police agencies along I-75 and I-94.

Registration for the meeting should start at 7:45 AM and the meeting should start at 8:00 AM.

SEMCOG will assemble a resource folder to be distributed to attendees at the conference and materials should be submitted to Tom Bruff by the end of February.  Items in the resource folder should include the Michigan Department of Transportation (MDOT) Annual Report and the National Unified Goal for Traffic Incident Management.

Sarah Gill, from MDOT, will issue invitations for this partnering workshop.  Save the Date announcement should go out by January 15, 2012.  The partnering workshop should announce the event at Fire Officials meeting January 12, 2012 at the Club Venetian in Madison Heights.

Tom Bruff will arrange for registration for the partnering workshop on the SEMCOG website.

AAA Michigan will arrange for the continental breakfast and lunch to be served at the AAA Michigan Headquarters.  A draft agenda for the partnering workshop is attached for information.

Michigan Intelligent Transportation Systems Center (MITSC) Relocation
MDOT will get access to the new building on January 9, 2012.  They anticipate it will take 4 to 6 months for the move from the existing Intelligent Transportation Systems Center to the new building.  There will be a 30 day transition period when both the existing center and the new center are operating simultaneously.  The move is expected to be complete by mid-July 2012.

Next Planning Subcommittee Meeting
The next meeting for the Planning Subcommittee will be held at 2:00 PM on January 10, 2012, at AAA Headquarters in Dearborn.

These minutes are intended to be a summary of those items discussed. Any corrections and/or comments should be noted to the writer as soon as possible.

Respectfully submitted,

HUBBELL, ROTH & CLARK, INC.

Richard F. Beaubien, P.E., PTOE
Chair-Southeast Michigan Regional Transportation Operations Coordinating Committee

Meeting Agenda

TRAFFIC INCIDENT MANAGEMENT PARTNERING WORKSHOP
MARCH 15, 2012
AAA MICHIGAN HEADQUARTERS

8:00 - 8:15 AM Welcome - Marcia Wright, AAA Michigan

8:15 - 8:45 AM MDOT Freeway Operations Update - Dayo Akinyemi

8:45 - 9:30 AM First Responder Safety - Billie Goldfeder, Loveland Symmes, Ohio Fire Department

9:30 - 10:00 AM Sharing Police Resources for Traffic Incident Management along I-75 - Craig Shackelford-Bloomfield Township Police Department

10:00 AM Break

10:30 - 11:00 AM Best Practices for Traffic Incident Management along I 94 - Ron Simon, St. Clair Shores

11:00 - 11:30 AM Role of Emergency Medical Responders - Roger Simpson, Huron Valley Ambulance

11:30 - 12:00 PM Role of Tow Services - Bill George, Michigan Towing Association

12:00 - 12:30 PM Who is in Charge of What?  Panel discussion led by City of Monroe Mayor, Robert Clark.

12:30 - 1:30 PM Luncheon
 Speaker: Ron Savage, Fox 2 Detroit