ITS Michigan Nov. 17, 2011 Board of Directors meeting

ITS Michigan Board of Directors Meeting
November 17, 2011
Time: 9:00 - 11:00
MDOT Horatio Earle Center
7575 Crowner Dr.
Dimondale, MI 48821

Minutes

1. President's Report  - Tatem, PB

a. Board Member Resignation
Resignation of Susan Sonday of NavTeq was announced. Susan was unable to find a replacement.
b. ITS America State Chapter
i. Orlando received Outstanding State Chapter Division 1
ii. Connecticut received Outstanding Sate Chapter Division 2 State Chapter was
iii. Transportation Reauthorization Update (ITSA summary hand out)
• ITS items included has  increased
• 70 -80%  of Bill is authorized
• Current Funding levels are Approximately $109M over a two-year time frame
iv. State Chapter Survey hand out provided.

2. ITS MI Logo Design Payment Motion - Bair
a. A motion was presented for $1,500 redirection of funds from CSS to WSU.  CSS was approved in February.  The logo design finalists were presented.  The logos are to be used for the 2014 World Congress.
i. Motion was voted on and approved by BOD

3. Funding for Michigan Connected Vehicle Working Group Meetings - Amato on behalf of Wallace
a. Motion was presented on behalf of Richard Wallace of CAR.
i. In the past $ITS MI had provided a small budget for hosting to be used at the Michigan Connected Vehicle Working Group meetings. 
ii. This budget has been depleted from the meetings held so far, and currently the remaining funds are down to $12.50. 
iii. The BOD was requested to allocate $287.50 for the anticipated four meetings to be held in CY 2012.  Combined with the remaining funds, this gives $75 per meeting for CY 2012.
b. Motion was voted on approved by BOD.

4. Treasurer's Report - Amato
a. Reference handout for recent payments/deposit
b. Total Cash on Hand as of 10/31/11 is $80,467.04
c. Reported last invoice of $25K for MDOT grant current contract was submitted. No payment received to date.  Matt Smith at MDOT is investigating.
d. New website ecommerce account paperwork has been processed at both Elavon and Authorize.net to allow secure gateway access for credit card processing online for membership payments as well as annual meeting payments.
e. Investigating obtaining a credit card for ITS MI. ITS MI currently has a debit card.

5. Secretary's Report and Approval of Minutes - Amato
a. No minutes to approve due to admin resignation.

b. Reviewed an Administrative Support Plan proposal  from HRC

i. BOD decided to solicit additional candidates, any additional candidates/proposals received will be reviewed by the BOD officers.  Finalist candidate(s)/proposal(s) would be submitted for electronic vote.  Target date for Decision is 12/1/11.

6. Board Committee Reports
a. Membership and Outreach
i. Web site update - Bryson
1. Website nearing final completion and almost ready to go live.
ii. Newsletter - Beaubien/Tatem
1. 20 pages -work in progress mailing to members at least annually.  Target publishing by end of year.
iii. Membership Recruitment Plans - Savolainen
1. Booths at ITE and other events. Speaking ITE
2. Discussion occurred regarding granting memberships with the 2012 Annual Meeting Sponsorship.
b. 2012 Annual Program Coordination - Beaubien/Verkest
i. Golfing event
ii. TARDEC Speakers, GM Speakers, Video Message from Governor, Scott Belcher, ITSA as an opening speaker.
iii. Continuing Education Credits being offered
iv. Committee meets again 12/7 and put program out at the end of the year.
c. RCTO & Incident Management - Beaubien
i. Performance Measures to Work on
ii. Public Safety -technology and who to talk to
iii. Merged incident management team with regional operations
iv. March 2012 Partnering Workshop with AAA with table top exercise. 
v. Responder Safety Workshops Continuing - City of Detroit being considered as a host
Brent Bair's retirement was announced.   Brent is seeking a replacement on ITS MI BOD.
d. ITS MI Legislative Committee Reinvigoration - Merchant/Beaubien
i. No report given
e. ITSA Legislative Steering Committee Participation - Bair
i. Need ITS MI Replacement on  ITSA Legislative Steering Committee
1. City of Novi Manager, Clay Pearson nominated and accepted
2. $1,000 ITS MI money available/left over for Travel

7. Board Meetings
a. Next Meeting  January 11, 2012
b. Venue: GM R&D Warren, MI 13 and 12
c. Others in Term year
i. March 14, 2012
ii. May 9, 2012